What information must an invoice contain?

Apr 12, 2017

What information must an invoice contain?

Full VAT invoices

Information required in all cases

  • Date of issue

  • Unique sequential number identifying the invoice

  • Customer’s VAT identification number (if the customer is liable for the tax on the transaction)

  • Supplier’s full name & address

  • Customer’s full name & address

  • Description of quantity & type of goods supplied or type & extent of services rendered

  • Date of transaction or payment (if different from invoice date)

  • VAT rate applied

  • VAT amount payable

  • Breakdown of VAT amount payable by VAT rate or exemption

  • Unit price of goods or services – exclusive of tax, discounts or rebates (unless included in the unit pri

Extra information required in some cases

  • Exempt transactions – a reference to the appropriate (EU or national) legislation exempting it, or any other reference indicating it is exempt (at the choice of the supplier).

  • Customer liable for the tax (i.e. under the reverse-charge procedure) – the words ‘Reverse charge’.

  • Intra-EU supply of a new means of transport – the details specified in Article 2(2)(b) of the VAT Directive (e.g. for a car, its age and mileage).

  • A margin scheme applies – a reference to the particular scheme involved (e.g. ‘Margin scheme — travel agents’).

  • Self-billing (customer issues invoice instead of supplier) – the words ‘Self-billing’.

  • Person liable for tax is a tax representative – their VAT identification number, full name and address.

  • Supplier is operating a cash-accounting system – the words ‘Cash accounting’).

Simplified invoice

  • Date of issue

  • Supplier’s VAT identification number

  • Type of goods or services supplied

  • VAT amount payable – or the information needed to calculate it

  • Specific, unambiguous reference to the initial invoice and the details that are being amended (on a credit note, debit note or other document treated as an invoice).

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